PRINCE2 PROCESSES - Initiating a Project (IP)

The main objective of initiating a project is to produce a Project Initiation Document (PID) for approval by the Board along with a Next Stage Plan.

The main objectives of this process are to:

Define the product quality and how it will be achieved.

  • Produce a project plan to determine time and costs involved.
  • Refine the Business Case ensuring that it remains acceptable and provides a firm foundation for the project to be based on.
  • Ensure that the investment of time and effort required by the project is justified and takes account of all risks to the project.
  • Ensure that controls are set up for monitoring progress throughout the project.
  • Enabling and encouraging the Project Board to accept ownership of the project and agree the commitment of resources for the next stage plan.
  • Provides a baseline for the decision making processes required during the project.

The main management product produced during this process is the Project Initiation Document (PID), which clearly defines the why, who, when and how of the project. This is produced in addition to the Next Stage Plan and together they are submitted to the Board for a decision on whether to authorise the Project and proceed with the next stage work.

Other products created and ready for use when the project commences are:

  • The Quality Log
  • The Issue Log
  • The Lessons Learned Log

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